Excel Keyboard Shortcut Keys

Excel Keyboard Shortcut Keys and Tips for Windows

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There are many more function keys in Excel 2007, Excel 2010 Excel 2016. But the running Basic Excel shortcuts keys which come in our daily use and save time in our daily routines are included. Some Example of shortcuts is as follow arrow keys shift space bar press ctrl alt-shift.





Many users are clueless about using Keyboard shortcuts for Excel. They’re used to performing every Function of Excel using a mouse hence do not understand the benefit of using the essential alternative of mouse. Do you know how to use Excel Shortcuts? Well, if you’re used to Mouse then you’ll be forgetful about these Excel Shortcuts at first but once you get your grip on this, you’ll flying around performing every Action in Excel with its dedicated Shortcut.

Move and scroll on a worksheet or workbook by using shortcut keys

Description Shortcut keys
Move one cell in a given direction Arrow key
Move to the edge of the current data region CTRL + arrow key
Move between unlocked cells on a protected worksheet TAB
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL + HOME
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 CTRL + END
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT + PAGE DOWN
Move one screen to the left ALT + PAGE UP
Move to the next sheet in the workbook CTRL + PAGE DOWN
Move to the previous sheet in the workbook CTRL + PAGE UP
Move to the next workbook or window CTRL + F6 or
CTRL + TAB
Move to the previo us workbook or window CTRL + SHIFT + F6 or
CTRL + SHIFT + TAB
Move to the next pane F6
Move to the previous pane SHIFT + F6
Scroll to display the active cell CTRL + BACKSPACE
In End mode, to Press
Turn End mode on or off END
Move by one block of data within a row or column END, arrow key
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner);  cell opposite the Home cell, which is typically A1 END, HOME
Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) END, ENTER
With SCROLL LOCK turned on, to
Press
Turn SCROLL LOCK on or off SCROLL LOCK
Move to the cell in the upper-left corner of the window HOME
Move to the cell in the lower-right corner of the window END
Scroll one row up or down  UP ARROW or
DOWN ARROW
Scroll one column left or right LEFT ARROW or
RIGHT ARROW
Tip  When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

Print and preview a document by using shortcut keys

Description Shortcuts
Display the Print command (File menu) CTRL + P
Work in print preview
To Press
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL + UP ARROW or
CTRL + LEFT ARROW
Move to the last page when zoomed out CTRL + DOWN ARROW or CTRL + RIGHT ARROW

Work in a data form by using shortcut keys

For Use of Keyboard Shortcut
Select a field or a command button ALT + key, where key is the underlined letter in the field or command name
Move to the same field in the next record DOWN ARROW
Move to the same field in the previous record UP ARROW
Move to the next field you can edit in the record TAB
Move to the previous field you can edit in the record SHIFT + TAB
Move to the first field in the next record ENTER
Move to the first field in the previous record SHIFT + ENTER
Move to the same field 10 records forward PAGE DOWN
Move to the same field 10 records back PAGE UP
Move to the new record CTRL + PAGE DOWN
Move to the first record CTRL + PAGE UP
Move to the beginning or end of a field HOME or END
Move one character left or right within a field LEFT ARROW or
RIGHT ARROW
Extend a selection to the beginning of a field SHIFT + HOME
Extend a selection to the end of a field SHIFT + END
Select the character to the left SHIFT + LEFT
ARROW
Select the character to the right SHIFT + RIGHT ARROW

Work with the Auto Filter feature by using shortcut keys

For Shortcut
Display the Auto Filter list for the current column Select the cell that contains the column label, and then press ALT + DOWN ARROW
Close the Auto Filter list for the current column ALT + UP ARROW
Select the next item in the AutoFilter list DOWN ARROW
Select the previous item in the AutoFilter list UP ARROW
Select the first item (All) in the AutoFilter list HOME
Select the last item in the AutoFilter list END
Filter the list by using the selected item in the AutoFilter list ENTER
Work with the Pivot Table Wizard by using shortcut keys
In Step 3 of the PivotTable Wizard, to Press
Select the next or previous field button in the list UP ARROW or
DOWN ARROW
Select the field button to the right or left in a multi column field button list LEFT ARROW or
RIGHT ARROW
Move the selected field into the Page area ALT + P
Move the selected field into the Row area ALT + R
Move the selected field into the Column area ALT + C
Move the selected field into the Data area ALT + D
Display the PivotTable Field dialog box ALT + L

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Work with page fields in a Pivot Table by using shortcut keys

Description Shortcut key
Select the previous item in the list UP ARROW
Select the next item in the list DOWN ARROW
Select the first visible item in the list HOME
Select the last visible item in t he list END
Display the selected item ENTER
Group and ungroup Pivot Table items by using shortcut keys
For Use of Press
Group selected PivotTable items ALT + SHIFT + RIGHT ARROW
Ungroup selected PivotTable items ALT + SHIFT + LEFT ARROW
Keys for menus
To Press
Show a shortcut menu SHIFT + F10
Make the menu bar active F10 or ALT
Show the program icon menu (on the program title bar) ALT + SPACEBAR
Select the next or previous command on the menu or submenu DOWN ARROW or
UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu LEFT ARROW or
RIGHT ARROW
Select the first or last command on the menu or submenu HOME or END
Close the visible menu and submenu at the same time ALT
Close the visible menu, or, with a submenu visible, close the submenu only ESC
Tip  You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL + TAB; repeat until the toolbar you want is selected.)
Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

Keys for toolbars

On a toolbar, to Shortcut
Make the menu bar active F10 or ALT
Select the next or previous toolbar CTRL + TAB or
CTRL + SHIFT + TAB
Select the next or previous button or menu on the toolbar TAB or SHIFT +
TAB (when a toolbar is active)
Open the s elected menu ENTER
Perform the action assigned to the selected button ENTER
Enter text in the selected text box ENTER
Select an option from a drop-down list box or from a drop-down menu on a button Arrow keys to move
through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)

Keys for windows and dialog boxes

In a window, to Keyboard shortcut Key
Switch to the next program ALT + TAB
Switch to the previous program ALT + SHIFT
+ TAB
Show the Windows Start menu CTRL + ESC
Close the active workbook window CTRL + W
Restore the active workbook window CTRL + F5
Switch to the next workbook window CTRL + F6
Switch to the previous workbook window CTRL + SHIFT + F6
Carry out the Move command (workbook icon menu, menu bar) CTRL + F7
Carry out the Size command (workbook icon menu, menu bar) CTRL + F8
Minimize the workbook window to an icon  CTRL + F9
Maximize or restore the workbook window CTRL + F10
Select a folder in the Open or Save As dialog box (File menu) ALT + 0 to select the
folder list; arrow keys to select a folder
Choose a toolbar button in the Open or Save As dialog box (File menu) ALT + number
(1 is the leftmost button, 2 is the next, and so on)
Update the files visible in the Open or Save As dialog box (File menu) F5
In a dialog box, to Press
Switch to the next tab in a dialog box CTRL + TAB or
CTRL + PAGE DOWN
Switch to the previous tab in a dialog box CTRL + SHIFT + TAB or
CTRL + PAGE UP
Move to the next option or option group TAB
Move to the previous option or option group SHIFT + TAB
Move between options in the active drop-down list box or between some options in a group of options Arrow keys
Perform the action assigned to the active button (the button with the dotted outline), or select o r clear the active check box SPACEBAR
Move to an option in a drop-down list box Letter key for the
first letter in the option name you want (when a drop- down list box is selected)
Select an option, or select or clear a check box ALT + letter, where
letter is the key for
the underlined letter in the option name
Open the selected drop-down list box ALT + DOWN
ARROW
Close the selected drop-down list box ESC
Perform the action assigned to the default  command button in the dialog box (the button with the bold outline ¾ often the OK button) ENTER
Cancel the command and close the dialog box ESC
In a text box, to Shortcut
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or
RIGHT ARROW
Move one word to the left or right CTRL + LEFT ARROW or
CTRL + RIGHT ARROW
Select from the insertion point to the beginning of the entry SHIFT + HOME
Select from the insertion point to the end of the entry SHIFT + END
Select or unselect one character to the left SHIFT + LEFT ARROW
Select or unselect one character to the right SHIFT + RIGHT ARROW
Select or unselect one word to the left CTRL + SHIFT + LEFT ARROW
Select or unselect one word to the right CTRL + SHIFT + RIGHT ARROW

 

Keys for using the Office Assistant

For Use of Short Cut keys
Make the Office Assistant the active balloon ALT + F6;
repeat until the balloon is active
Select a Help topic from the topics displayed by the Office Assistant ALT + topic number
(where 1 is the first
topic, 2 is the second, and so on)
See more help topics ALT + DOWN ARROW
See previous help topics ALT + UP ARROW
Close an Office Assistant message ESC
Get Help from the Office Assistant F1
Display the next tip ALT + N
Display the previous tip ALT + B
Close tips ESC
Show or h ide the Office Assistant in a wizard TAB to select the
Office Assistant button; SPACEBAR to show or hide the Assistant
Function Keys
Press For Use of
F1 Display Help or the Office
Assistant
SHIFT + F1 What’s This?
ALT + F1 Insert a chart sheet
ALT + SHIFT + F1 Insert a new worksheet
F2 Edit the active cell
SHIFT + F2 Edit a cell comment
ALT + F2 Save As command
ALT + SHIFT + F2 Save command
F3 Paste a name into a formula
SHIFT + F3 Paste a function into a formula
CTRL + F3 Define a name
CTRL + ALT + F3 Create names by using row and column labels
F4 Repeat the last action
SHIFT + F4 Repeat the last Find (Find Next)
CTRL + F4 Close the window
ALT + F4 Exit
F5 Go To
SHIFT + F5 Display the Find dialog box
CTRL + F5 Restore the window size
F6 Move to the next pane
SHIFT + F6 Move to the previous pane
CTRL + F6 Move to the next workbook window
CTRL + SHIFT + F6 Move to the previous workbook window
F7 Spelling command
CTRL + F7 Move the window
F8 Extend a selection
SHIFT + F8 Add to the selection
CTRL + F8 Resize the window
ALT + F8 Display the Macro dialog box
F9 Calculate all sheets in all open workbooks
SHIFT + F9 Calculate the active worksheet
CTRL + F9 Minimize the workbook
F10 Make the menu bar active
SHIFT + F10 Display a shortcut menu
CTRL + F10 Maximize or restore the
workbook window
F11 Create a chart
SHIFT + F11 Insert a new worksheet
CTRL + F11 Insert a Microsoft Excel 4.0 macro sheet
ALT + F11 Display Visual Basic Editor
F12 Save As command
SHIFT + F12 Save command
CTRL + F12 Open command
CTRL + SHIFT + F12 Print command

Microsoft Excel Shortcut Keys and Tips for Windows, Mac Part -1

 

More Keyboard shortcuts in Excel

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