Microsoft Excel Shortcut Keys and Tips for Windows, Mac
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MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are a few shortcuts to use when you just begin working with Microsoft Excel. These MS Excel Keyboard shortcuts for beginner works with all versions of Microsoft Excel 2003, Microsoft Excel 2007, Microsoft Excel 2010, MS Excel 2013,MS Excel 2016, MS Excel 2019. In this blog, you will learn how to use basic excel shortcuts
Enter data by using shortcut keys
| Description | Shortcut Key |
| Complete a cell entry | ENTER |
| Cancel a cell entry | ESC |
| Repeat the last action | F4 or CTRL + Y |
| Start a new line in the same cell | ALT + ENTER |
| Delete the character to the left of the insertion point, or delete the selection | BACKSPACE |
| Delete the character to the right of the insertion point, or delete the selection | DELETE |
| Delete text to the end of the line | CTRL + DELETE |
| Move one character up, down, left, or right | Arrow keys |
| Move t o the beginning of the line | HOME |
| Edit a cell comment | SHIFT + F2 |
| Create names from row and column labels | CTRL + SHIFT + F3 |
| Fill down | CTRL + D |
| Fill to the right | CTRL + R |
| Fill the selected cell range with the current entry | CTRL + ENTER |
| Complete a cell entry and move down in the selection | ENTER |
| Complete a cell entry and move up in the selection | SHIFT + ENTER |
| Complete a cell entry and move to the right in the selection | TAB |
| Complete a cell entry and move to the left in the selection | SHIFT + TAB |
Insert, delete, and copy a selection by using shortcut keys
| Description | Shortcut Key |
| Copy the selection | CTRL + C |
| Paste the selection | CTRL + V |
| Cut the selection | CTRL + X |
| Clear the contents of the selection | DELETE |
| Insert blank cells | CTRL + SHIFT + PLUS SIGN |
| Delete the selection | CTRL + – |
| Undo the last action | CTRL + Z |
Move within a selection by using shortcut keys
| Description | Shortcut Key |
| Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) | ENTER |
| Move from bottom to top within the selection (up), or opposite to the direction that is s elected on the Edit tab (Tools menu, Options command) | SHIFT + ENTER |
| Move from left to right within the selection, or move down one cell if only one column is selected | TAB |
| Move from right to left within the selection, or move up one cell if only one colu mn is selected | SHIFT + TAB |
| Move clockwise to the next corner of the selection | CTRL + PERIOD |
| Move to the right between nonadjacent selections | CTRL + ALT + RIGHT ARROW |
| Move to the left between nonadjacent selections | CTRL + ALT + LEFT ARROW |
Work in cells or the formula bar by using shortcut keys
| Description | Shortcut Key |
| Start a formula | = (EQUAL SIGN) |
| Cancel an entry in the cell or formula bar | ESC |
| Edit the active cell | F2 |
| Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | BACKSPACE |
| Paste a name into a formula | F3 |
| Define a name | CTRL + F3 |
| Calculate all sheets in all pen workbooks | F9 |
| Calculate the active worksheet | SHIFT + F9 |
| Insert the AutoSum formula | ALT + = (EQUAL SIGN) |
| Enter the date | CTRL + ; (SEMICOLON) |
| Enter the time | CTRL + SHIFT + : (COLON) |
| Insert a hyperlink | CTRL + K |
| Complete a cell entry | ENTER |
| Copy the value from the cell above the active cell into the cell or the formula bar | CTRL + SHIFT + ” (QUOTATION MARK) |
| Alternate between displaying cell values and displaying cell formulas | CTRL + ` (SINGLE LEFT QUOTATION MARK) |
| Copy a formula from the cell above the active cell into the cell or the formula bar | CTRL + ‘ (APOSTROPHE) |
| Enter a formula as an array formula | CTRL + SHIFT + ENTER |
| Display the Formula Palette after you type a valid function name in a formula | CTRL + A |
| Insert the argument names and parentheses for a function, after you type a valid function name in a formula | CTRL + SHIFT + A |
| Display the AutoComplete list | ALT + DOWN ARROW |
Select cells , columns, rows, or objects in worksheets and workbooks by using shortcut keys
| Description | Shortcut Key |
| Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) | CTRL + SHIFT + * (ASTERISK) |
| Extend the sele ction by one cell | SHIFT + arrow key |
| Extend the selection to the last nonblank cell in the same column or row as the active cell | CTRL + SHIFT + arrow key |
| Extend the selection to the beginning of the row | SHIFT + HOME |
| Extend the selection to the beginning of the worksheet | CTRL + SHIFT + HOME |
| Extend the selection to the last cell used on the worksheet (lower-right corner) | CTRL + SHIFT + END |
| Select the entire column | CTRL + SPACEBAR |
| Select the entire row | SHIFT + SPACEBAR |
| Select the entire worksheet | CTRL + A |
| If multiple cells are selected, select only the active cell | SHIFT + BACKSPACE |
| Extend the selection down one screen | SHIFT + PAGE DOWN |
| Extend the selection up one screen | SHIFT + PAGE UP |
| With an object selected, select all objects on a sheet | CTRL + SHIFT + SPACEBAR |
| Alternate between hiding objects, displaying objects, and displaying placeholders for objects | CTRL + 6 |
| Show or hide the Standard toolbar | CTRL + 7 |
| In End mode, to | Shortcut Keys |
| Turn End mode on or off | END |
| Extend the selection to the last nonblank cell in the same column or row as the active cell | END, SHIFT + arrow key |
| Extend the selection to the last cell used on the worksheet (lower-right corner) | END, SHIFT + HOME |
| Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) | END, SHIFT + ENTER |
| With SCROLL LOCK on, to | Shortcut |
| Turn SCROLL LOCK on or off | SCROLL LOCK |
| Scroll the screen up or down one row | UP ARROW or DOWN ARROW |
| Scroll the screen left or right one column | LEFT ARROW or RIGHT ARROW |
| Extend the selection to the cell in the upper-left corner of the window | SHIFT + HOME |
| Extend the selection to the cell in the lower-right corner of the window | SHIFT + END |
| Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first. |
Edit data by using shortcut keys
| Description | Keyboard Shortcut Key |
| Edit the active cell | F2 |
| Cancel an entry in the cell or formula bar | ESC |
| Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | BACKSPACE |
| Paste a name into a formula | F3 |
| Complete a cell entry | ENTER |
| Enter a formula as an array formula | CTRL + SHIFT + ENTER |
| Display the Formula Palette after you type a valid function name in a formula | CTRL + A |
| Insert the argument names and parentheses for a function, after you type a valid function name in a formula | CTRL + SHIFT + A |
Format data by using shortcut keys
| Description | Press |
| Display the Style command (Format menu) | ALT + ‘ (APOSTROPHE) |
| Display the Cells command (Format menu) | CTRL + 1 |
| Apply the General number format | CTRL + SHIFT + ~ |
| Apply the Currency format with two decimal places (negative numbers appear in parentheses) | CTRL + SHIFT + $ |
| Apply the Percentage format with no decimal places | CTRL + SHIFT + % |
| Apply the Exponential number format with two decimal places | CTRL + SHIFT + ^ |
| Apply the Date format with the day, month, and year | CTRL + SHIFT + # |
| Apply the Time format with the hour and minute, and indicate A.M. or P.M. | CTRL + SHIFT + @ |
| Apply the Number format with two decimal places, 1000 separator, and – for negative values | CTRL + SHIFT + ! |
| Apply the outline border | CTRL + SHIFT + & |
| Remove all borders | CTRL + SHIFT + _ |
| Apply or remove bold formatting | CTRL + B |
| Apply or remove italic formatting | CTRL + I |
| Apply or remove an underline | CTRL + U |
| Apply or remove strike through formatting | CTRL + 5 |
| Hide rows | CTRL + 9 |
| Unhide rows | CTRL + SHIFT + ( |
| Hide columns | CTRL + 0 (ZERO) |
| Unhide columns | CTRL + SHIFT + ) |
Select cells with special characteristics by using shortcut keys
| Description | Shortcut Key |
| Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) | CTRL + SHIFT + * (ASTERISK) |
| Select the current array, which is the array that t he active cell belongs to | CTRL + / |
| Select all cells with comments | CTRL + SHIFT + O (the letter O) |
| Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell) | CTRL + \ |
| Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell) | CTRL + SHIFT + | |
| Select only cells that are directly referred to by formulas in the s election | CTRL + [ |
| Select all cells that are directly or indirectly referred to by formulas in the selection | CTRL + SHIFT + { |
| Select only cells with formulas that refer directly to the active cell | CTRL + ] |
| Select all cells with formulas that refer directly or indirectly to the active cell | CTRL + SHIFT + } |
| Select only visible cells in the current selection | ALT + SEMICOLON |
Select chart items by using shortcut keys
| Description | Shortcut Keys |
| Select the previous group of items | DOWN ARROW |
| Select the next group of items | UP ARROW |
| Select the next item within the group | RIGHT ARROW |
| Select the previous item within the group | LEFT ARROW |