Microsoft Excel Shortcut Keys

Microsoft Excel Shortcut Keys and Tips for Windows, Mac

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MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are a few shortcuts to use when you just begin working with Microsoft Excel. These MS Excel Keyboard shortcuts for beginner works with all versions of Microsoft Excel 2003, Microsoft Excel 2007, Microsoft Excel 2010, MS Excel 2013,MS Excel 2016, MS Excel 2019. In this blog, you will learn how to use basic excel shortcuts

 

Enter data by using shortcut keys

DescriptionShortcut Key
Complete a cell entryENTER
Cancel a cell entryESC
Repeat the last actionF4 or CTRL + Y
Start a new line in the same cellALT + ENTER
Delete the character to the left of the insertion point, or delete the selectionBACKSPACE
Delete the character to the right of the insertion point, or delete the selectionDELETE
Delete text to the end of the lineCTRL + DELETE
Move one character up, down, left, or rightArrow keys
Move t o the beginning of the lineHOME
Edit a cell commentSHIFT + F2
Create names from row and column labelsCTRL + SHIFT + F3
Fill downCTRL + D
Fill to the rightCTRL + R
Fill the selected cell range with the current entryCTRL + ENTER
Complete a cell entry and move down in the selectionENTER
Complete a cell entry and move up in the selectionSHIFT + ENTER
Complete a cell entry and move to the right in the selectionTAB
Complete a cell entry and move to the left in the selectionSHIFT + TAB

 

Insert, delete, and copy a selection by using shortcut keys

DescriptionShortcut Key
Copy the selectionCTRL + C
Paste the selectionCTRL + V
Cut the selectionCTRL + X
Clear the contents of the selectionDELETE
Insert blank cellsCTRL + SHIFT + PLUS SIGN
Delete the selectionCTRL + –
Undo the last actionCTRL + Z

 

Move within a selection by using shortcut keys

DescriptionShortcut Key
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)ENTER
Move from bottom to top within the selection (up), or opposite to the direction that is s elected on the Edit tab (Tools menu, Options command)SHIFT + ENTER
Move from left to right within the selection, or move down one cell if only one column is selectedTAB
Move from right to left within the selection, or move up one cell if only one colu mn is selectedSHIFT + TAB
Move clockwise to the next corner of the selectionCTRL + PERIOD
Move to the right between nonadjacent selections CTRL + ALT
+ RIGHT ARROW
Move to the left between nonadjacent selectionsCTRL + ALT
+ LEFT ARROW

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Work in cells or the formula bar by using shortcut keys

DescriptionShortcut Key
Start a formula= (EQUAL SIGN)
Cancel an entry in the cell or formula barESC
Edit the active cellF2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACE
Paste a name into a formulaF3
Define a nameCTRL + F3
Calculate all sheets in all pen workbooksF9
Calculate the active worksheetSHIFT + F9
Insert the AutoSum formulaALT + = (EQUAL SIGN)
Enter the dateCTRL + ; (SEMICOLON)
Enter the timeCTRL + SHIFT + : (COLON)
Insert a hyperlinkCTRL + K
Complete a cell entryENTER
Copy the value from the cell
above the active cell into the cell or the formula bar
CTRL + SHIFT + ” (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulasCTRL + ` (SINGLE LEFT QUOTATION
MARK)
Copy a formula from the cell above the active cell into the cell or the formula barCTRL + ‘ (APOSTROPHE)
Enter a formula as an array formulaCTRL + SHIFT + ENTER
Display the Formula Palette after you type a valid function name in a formulaCTRL + A
Insert the argument names and parentheses for a function, after
you type a valid function name in a formula
CTRL + SHIFT + A
Display the AutoComplete listALT + DOWN ARROW

 

Select cells , columns, rows, or objects in worksheets and workbooks by using shortcut keys

DescriptionShortcut Key
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL + SHIFT + * (ASTERISK)
Extend the sele ction by one cellSHIFT + arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cellCTRL + SHIFT + arrow key
Extend the selection to the beginning of the rowSHIFT + HOME
Extend the selection to the beginning of the worksheetCTRL + SHIFT + HOME
Extend the selection to the last cell used on the worksheet (lower-right corner)CTRL + SHIFT + END
Select the entire columnCTRL + SPACEBAR
Select the entire rowSHIFT + SPACEBAR
Select the entire worksheetCTRL + A
If multiple cells are selected, select only the active cellSHIFT
+ BACKSPACE
Extend the selection down one screenSHIFT + PAGE DOWN
Extend the selection up one screenSHIFT + PAGE UP
With an object selected, select all objects on a sheetCTRL + SHIFT + SPACEBAR
Alternate between hiding objects, displaying objects, and displaying placeholders for objectsCTRL + 6
Show or hide the Standard toolbarCTRL + 7
In End mode, toShortcut Keys
Turn End mode on or offEND
Extend the selection to the last nonblank cell in the same column or row as the active cellEND, SHIFT + arrow key
Extend the selection to the last cell used on the worksheet (lower-right corner)END, SHIFT + HOME
Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)END, SHIFT + ENTER
With SCROLL LOCK on, toShortcut
Turn SCROLL LOCK on or offSCROLL LOCK
Scroll the screen up or down one rowUP ARROW or DOWN ARROW
Scroll the screen left or right one columnLEFT ARROW or RIGHT ARROW
Extend the selection to the cell in the upper-left corner of the windowSHIFT + HOME
Extend the selection to the cell in the lower-right corner of the windowSHIFT + END
Tip  When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

 

Edit data by using shortcut keys

DescriptionKeyboard Shortcut Key
Edit the active cellF2
Cancel an entry in the cell or formula barESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACE
Paste a name into a formulaF3
Complete a cell entryENTER
Enter a formula as an array formulaCTRL + SHIFT 
+ ENTER
Display the Formula Palette after you type a valid function name in a formulaCTRL + A
Insert the argument names and parentheses for a function, after you type a valid function name in a formulaCTRL + SHIFT + A

 

Format data by using shortcut keys

DescriptionPress
Display the Style command (Format menu)ALT + ‘ (APOSTROPHE)
Display the Cells command (Format menu)CTRL + 1
Apply the General number formatCTRL + SHIFT + ~
Apply the Currency format with two decimal places (negative numbers appear in parentheses)CTRL + SHIFT + $
Apply the Percentage format with no decimal placesCTRL + SHIFT + %
Apply the Exponential number format with two decimal placesCTRL + SHIFT + ^
Apply the Date format with the day, month, and yearCTRL + SHIFT + #
Apply the Time format with the hour and minute, and indicate A.M. or P.M.CTRL + SHIFT + @
Apply the Number format with two decimal places, 1000 separator, and – for negative valuesCTRL + SHIFT + !
Apply the outline borderCTRL + SHIFT + &
Remove all bordersCTRL + SHIFT + _
Apply or remove bold formattingCTRL + B
Apply or remove italic formattingCTRL + I
Apply or remove an underlineCTRL + U
Apply or remove strike through formattingCTRL + 5
Hide rowsCTRL + 9
Unhide rowsCTRL + SHIFT + (
Hide columnsCTRL + 0 (ZERO)
Unhide columnsCTRL + SHIFT + )

Select cells with special characteristics by using shortcut keys

DescriptionShortcut Key
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL + SHIFT + * 
(ASTERISK)
Select the current array, which is the array that t he active cell belongs toCTRL + /
Select all cells with commentsCTRL + SHIFT
+ O (the letter O)
Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)CTRL + \
Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)CTRL + SHIFT + |
Select only cells that are directly referred to by formulas in the s electionCTRL + [
Select all cells that are directly or indirectly referred to by formulas in the selectionCTRL + SHIFT + {
Select only cells with formulas that refer directly to the active cellCTRL + ]
Select all cells with formulas that refer directly or indirectly to the active cellCTRL + SHIFT + }
Select only visible cells in the current selectionALT + SEMICOLON

 

Select chart items by using shortcut keys

DescriptionShortcut Keys
Select the previous group of itemsDOWN ARROW
Select the next group of itemsUP ARROW
Select the next item within the groupRIGHT ARROW
Select the previous item within the groupLEFT ARROW

Excel Keyboard Shortcut Keys and Tips for Windows [Part -2]

 

More Keyboard shortcuts in Excel

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