Microsoft Excel Shortcut Keys

Microsoft Excel Shortcut Keys and Tips for Windows, Mac

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MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are a few shortcuts to use when you just begin working with Microsoft Excel. These MS Excel Keyboard shortcuts for beginner works with all versions of Microsoft Excel 2003, Microsoft Excel 2007, Microsoft Excel 2010, MS Excel 2013,MS Excel 2016, MS Excel 2019. In this blog, you will learn how to use basic excel shortcuts



 

Enter data by using shortcut keys

Description Shortcut Key
Complete a cell entry ENTER
Cancel a cell entry ESC
Repeat the last action F4 or CTRL + Y
Start a new line in the same cell ALT + ENTER
Delete the character to the left of the insertion point, or delete the selection BACKSPACE
Delete the character to the right of the insertion point, or delete the selection DELETE
Delete text to the end of the line CTRL + DELETE
Move one character up, down, left, or right Arrow keys
Move t o the beginning of the line HOME
Edit a cell comment SHIFT + F2
Create names from row and column labels CTRL + SHIFT + F3
Fill down CTRL + D
Fill to the right CTRL + R
Fill the selected cell range with the current entry CTRL + ENTER
Complete a cell entry and move down in the selection ENTER
Complete a cell entry and move up in the selection SHIFT + ENTER
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT + TAB

 

Insert, delete, and copy a selection by using shortcut keys

Description Shortcut Key
Copy the selection CTRL + C
Paste the selection CTRL + V
Cut the selection CTRL + X
Clear the contents of the selection DELETE
Insert blank cells CTRL + SHIFT + PLUS SIGN
Delete the selection CTRL + –
Undo the last action CTRL + Z

 

Move within a selection by using shortcut keys

Description Shortcut Key
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) ENTER
Move from bottom to top within the selection (up), or opposite to the direction that is s elected on the Edit tab (Tools menu, Options command) SHIFT + ENTER
Move from left to right within the selection, or move down one cell if only one column is selected TAB
Move from right to left within the selection, or move up one cell if only one colu mn is selected SHIFT + TAB
Move clockwise to the next corner of the selection CTRL + PERIOD
Move to the right between nonadjacent selections  CTRL + ALT
+ RIGHT ARROW
Move to the left between nonadjacent selections CTRL + ALT
+ LEFT ARROW

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Work in cells or the formula bar by using shortcut keys

Description Shortcut Key
Start a formula = (EQUAL SIGN)
Cancel an entry in the cell or formula bar ESC
Edit the active cell F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents BACKSPACE
Paste a name into a formula F3
Define a name CTRL + F3
Calculate all sheets in all pen workbooks F9
Calculate the active worksheet SHIFT + F9
Insert the AutoSum formula ALT + = (EQUAL SIGN)
Enter the date CTRL + ; (SEMICOLON)
Enter the time CTRL + SHIFT + : (COLON)
Insert a hyperlink CTRL + K
Complete a cell entry ENTER
Copy the value from the cell
above the active cell into the cell or the formula bar
CTRL + SHIFT + ” (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulas CTRL + ` (SINGLE LEFT QUOTATION
MARK)
Copy a formula from the cell above the active cell into the cell or the formula bar CTRL + ‘ (APOSTROPHE)
Enter a formula as an array formula CTRL + SHIFT + ENTER
Display the Formula Palette after you type a valid function name in a formula CTRL + A
Insert the argument names and parentheses for a function, after
you type a valid function name in a formula
CTRL + SHIFT + A
Display the AutoComplete list ALT + DOWN ARROW

 

Select cells , columns, rows, or objects in worksheets and workbooks by using shortcut keys

Description Shortcut Key
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) CTRL + SHIFT + * (ASTERISK)
Extend the sele ction by one cell SHIFT + arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell CTRL + SHIFT + arrow key
Extend the selection to the beginning of the row SHIFT + HOME
Extend the selection to the beginning of the worksheet CTRL + SHIFT + HOME
Extend the selection to the last cell used on the worksheet (lower-right corner) CTRL + SHIFT + END
Select the entire column CTRL + SPACEBAR
Select the entire row SHIFT + SPACEBAR
Select the entire worksheet CTRL + A
If multiple cells are selected, select only the active cell SHIFT
+ BACKSPACE
Extend the selection down one screen SHIFT + PAGE DOWN
Extend the selection up one screen SHIFT + PAGE UP
With an object selected, select all objects on a sheet CTRL + SHIFT + SPACEBAR
Alternate between hiding objects, displaying objects, and displaying placeholders for objects CTRL + 6
Show or hide the Standard toolbar CTRL + 7
In End mode, to Shortcut Keys
Turn End mode on or off END
Extend the selection to the last nonblank cell in the same column or row as the active cell END, SHIFT + arrow key
Extend the selection to the last cell used on the worksheet (lower-right corner) END, SHIFT + HOME
Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) END, SHIFT + ENTER
With SCROLL LOCK on, to Shortcut
Turn SCROLL LOCK on or off SCROLL LOCK
Scroll the screen up or down one row UP ARROW or DOWN ARROW
Scroll the screen left or right one column LEFT ARROW or RIGHT ARROW
Extend the selection to the cell in the upper-left corner of the window SHIFT + HOME
Extend the selection to the cell in the lower-right corner of the window SHIFT + END
Tip  When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

 

Edit data by using shortcut keys

Description Keyboard Shortcut Key
Edit the active cell F2
Cancel an entry in the cell or formula bar ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents BACKSPACE
Paste a name into a formula F3
Complete a cell entry ENTER
Enter a formula as an array formula CTRL + SHIFT 
+ ENTER
Display the Formula Palette after you type a valid function name in a formula CTRL + A
Insert the argument names and parentheses for a function, after you type a valid function name in a formula CTRL + SHIFT + A

 

Format data by using shortcut keys

Description Press
Display the Style command (Format menu) ALT + ‘ (APOSTROPHE)
Display the Cells command (Format menu) CTRL + 1
Apply the General number format CTRL + SHIFT + ~
Apply the Currency format with two decimal places (negative numbers appear in parentheses) CTRL + SHIFT + $
Apply the Percentage format with no decimal places CTRL + SHIFT + %
Apply the Exponential number format with two decimal places CTRL + SHIFT + ^
Apply the Date format with the day, month, and year CTRL + SHIFT + #
Apply the Time format with the hour and minute, and indicate A.M. or P.M. CTRL + SHIFT + @
Apply the Number format with two decimal places, 1000 separator, and – for negative values CTRL + SHIFT + !
Apply the outline border CTRL + SHIFT + &
Remove all borders CTRL + SHIFT + _
Apply or remove bold formatting CTRL + B
Apply or remove italic formatting CTRL + I
Apply or remove an underline CTRL + U
Apply or remove strike through formatting CTRL + 5
Hide rows CTRL + 9
Unhide rows CTRL + SHIFT + (
Hide columns CTRL + 0 (ZERO)
Unhide columns CTRL + SHIFT + )

Select cells with special characteristics by using shortcut keys

Description Shortcut Key
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) CTRL + SHIFT + * 
(ASTERISK)
Select the current array, which is the array that t he active cell belongs to CTRL + /
Select all cells with comments CTRL + SHIFT
+ O (the letter O)
Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell) CTRL + \
Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell) CTRL + SHIFT + |
Select only cells that are directly referred to by formulas in the s election CTRL + [
Select all cells that are directly or indirectly referred to by formulas in the selection CTRL + SHIFT + {
Select only cells with formulas that refer directly to the active cell CTRL + ]
Select all cells with formulas that refer directly or indirectly to the active cell CTRL + SHIFT + }
Select only visible cells in the current selection ALT + SEMICOLON

 

Select chart items by using shortcut keys

Description Shortcut Keys
Select the previous group of items DOWN ARROW
Select the next group of items UP ARROW
Select the next item within the group RIGHT ARROW
Select the previous item within the group LEFT ARROW

Excel Keyboard Shortcut Keys and Tips for Windows [Part -2]

 

More Keyboard shortcuts in Excel

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