Administrative assistant sample resume
Office Administrative Assistant Resume Examples & Samples

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  • Work with department management to develop, document, update, and maintain department and center processes and best practices. Identify gaps or issues in planned activities or department processes and identify those to management and help develop a mitigation plan
  • Plan, monitor, and support the execution of department recurring activities such as development of monthly staff planning reports, department teambuilding events, department activity tracking, etc
  • Update and maintain a department SharePoint site, developing ways to increase its usefulness and relevance to the department
  • Conduct basic analysis in MS Excel or other analysis tools to support a variety of administrative tasks; support technical staff with basic aviation-related analysis or data entry tasks
  • Review and assist in the preparation of correspondence, documents, reports, and briefings according to MITRE standards. Verify that correct spelling, punctuation, and grammar are used in all documents; provide editing in Word, Excel, and PowerPoint documents
  • Assist with the deliverable process which includes tracking deliverable status; formatting documents; integrating text and graphics into the MITRE template; proofreading for correct spelling, punctuation, and grammar; converting files to PDF format; uploading onto the CAASD Tracker system, and sending electronically to the FAA and internally while under a tight monthly deadline
  • Handle a variety of department administrative duties in a timely and efficient matter, including but not limited to the following
  • Scheduling meetings for department managers or others using Microsoft Outlook and assisting in organizing meetings, conferences, and luncheons, both on and off-site, to include planning and coordinating services (AV, catering, security, etc.)
  • Making domestic and international travel arrangements, preparing travel orders and expense vouchers
  • Answering telephone calls, responding to routine questions, routing calls to appropriate staff, and/or relaying messages. Receiving visitors and escort within the campus as needed
  • Setting up and maintaining files, organization charts, and records
  • Serving as the Timecard Coordinator for selected groups, which includes weekly submission of both electronic and paper summaries and daily monitoring of timecard compliance
  • Assisting with maintaining In/Out Board updates for assigned staff
  • Serving as a backup to other administrative staff, at various levels, in a team environment
  • Assisting with recruiting programs, routes resume, arranges interview schedules, and preparing interview reports
  • Assisting with coordinating space requirements and following up on move requisitions
  • Interfacing with purchasing and/or contracts to obtain materials and equipment
  • Coordinating with our geographically dispersed teleworking staff
Project / Office Administrative AssistantResume Examples & Samples

Project / Office Administrative AssistantResume Examples & Samples

  • Provide word processing, data entry, and report compilation support for technical staff
  • Produce documents, spreadsheets, schedules and PowerPoint presentations with minimal input
  • Technical document coordination (checklist creation, content gathering, document design and formatting, print production, electronic submittal, and shipment tracking)
  • Assist in the planning, scheduling, and coordinating business-related internal and external meetings as well as webcasts, teleconferences, and live meetings
  • Provide assistance with project-related financial analysis, forecasting, contracting, billing, auditing, and client reporting, as required
  • Schedule and coordinate tasks to be completed by staff
  • Develop and edit conceptual illustrations
  • Maintenance of library of client formatting/editing styles andTetra Tech templates
  • Coordinate inventory and ordering of production-related supplies
  • A BS or BA degree in a technical or related field is preferred
  • Maintain a professional manner in all aspects of their work
  • Excellent organizational, communication, and interpersonal skills to take direction for often competing for priorities
  • Must be multi-task oriented and possess excellent problem-solving skills
  • Ability to anticipate issues and problem solve in a fast-paced environment and under pressure
  • A minimum of 5 years of experience working in an engineering or architectural office preferred
  • Proficiency with MS Office Suite, advanced skills in MS Word and Excel a PLUS
  • Flexibility and ability to work extended hours as may be required
  • High motivation and an ability to work independently and as part of a team
  • Experience working with SharePoint or other document management software would be considered an asset
  • Must be client-focused and have a strong sense of accountability
  • Ability to prioritize and follow up on pending items
  • Strong follow-through skills, attention to detail and work quality
  • Strong work ethic and commitment to safety
  • A valid Driver’s License and a dependable personal means of transportation are required